Run your entire placement business on one platform.
RayCruit combines CRM, mandates, candidate intelligence, explainable matching, client-ready documents, portals and governed AI in one operating platform — from the customer brief through the placement to what you bill for it.
- 12
- matching dimensions
- 90
- scored criteria per pair
- 6
- purpose-built recruiter roles
- 1
- workspace from intake to placement
Built for executive search firms, recruitment agencies, boutique headhunters and in-house search teams.
The problem
Placement work is one process. Most firms run it across seven tools.
Search firms rarely lose mandates because their recruiters lack judgement. They lose time because the judgement lives in fragments — and every handover, every client update and every shortlist has to be reassembled by hand from systems that were never designed to talk to each other.
RayCruit puts the whole chain in one place — and keeps the reasoning attached to the work, not to the person who happened to do it.
See it in motion
Two minutes inside RayCruit.
The real product, screen by screen: the workspace a recruiter opens each morning, a candidate paired with a mandate, the evidence behind a match, and the client-ready material that comes out the other end.
2 min
Platform overview
Nine connected modules, one placement workflow.
Every module works on the same structured data. A CV parsed once becomes candidate intelligence, matching evidence, a client-ready anonymised profile and a portal record — without anyone re-entering it.
Customers & contacts
Client companies, contact roles, commercial terms and the relationship history behind every mandate.
Learn moreMandates
Structured search briefs with requirements, must-haves, gates, commercial model and a live pipeline.
Learn moreCandidates
A tenant-wide pool with structured CVs, skills, languages, availability and eligibility.
Learn morePlacement Workspace
The candidate × mandate workbench where evaluation, process, interviews, feedback and delivery meet.
Learn moreMatching & matrices
Fixed rules across 12 dimensions and 90 criteria, with evidence behind every score.
Learn moreDocuments & exports
Anonymised CVs, fit explanations, executive summaries and shortlist booklets on your own brand.
Learn moreCommercial & Billing
Framework agreements, mandate terms, fee components and the billable events a placement produces.
Learn morePortals
White-label candidate and customer portals for collaboration outside the recruiter workspace.
Learn moreGovernance
Permission groups, confidential mandates, SSO, two-factor and an append-only audit trail.
Learn morePlacement Workspace
The candidate × mandate pair is the real unit of placement work.
Most systems store candidates in one list and jobs in another, leaving the actual work — is this person right for this search, and can we defend that to the client — with nowhere to live. RayCruit makes that pairing a first-class object with its own workspace: evaluation, matrix, process, interviews, customer feedback, documents and activity, all on one screen.
Learn more- Overview, Evaluation, Matrix, Process, Interviews, Feedback and Activity as dedicated sections
- Recruiter judgement captured as structured input, not buried in free-text notes
- Interview scheduling and outcomes tracked against the mandate pipeline
- Client feedback recorded where the candidate decision was actually made
- Every generated document traceable back to the evaluation it came from
CRM-style control
Advanced filters and saved views turn the pipeline into work queues.
Structured data is only useful if a recruiter can act on it before the client calls. RayCruit filters across candidates, mandates, customers and pipeline state, then saves those filters as named views the whole team shares — so the morning question stops being "where did we leave this" and becomes a list.
- Filter across every structured field, not just a name search
- Save any filter as a named, shareable view
- Views update live as the pipeline moves
- Spot stale matrices and missing consent before they reach the client
Explainable matching
A score you can defend in front of the client.
RayCruit separates candidate intelligence from mandate intelligence, then compares the two by fixed rules across 12 dimensions and 90 criteria. Every criterion shows the mandate's requirement, the candidate's value, the score and a readable reason. Hard requirements are checked as gates before scoring, so a dealbreaker is never averaged away — and when a requirement simply was not specified, the matrix says so instead of quietly penalising the candidate.
Learn more- Rule-based and repeatable — the same inputs always produce the same result
- Gates evaluated before scoring, so work authorisation cannot be averaged into a pass
- Evidence and confidence shown next to every criterion
- Unspecified requirements marked as unspecified, never as a silent deduction
- Optional AI analyses on top: risk, positioning and interview preparation
Governed AI
AI that fills blanks, and never overwrites a human.
RayCruit treats AI as a governed capability rather than a chat window bolted onto a database. Extraction is checked against a fixed structure before it reaches a recruiter, every call is logged with its provider, model and prompt version, and nothing goes stale in silence: change a CV or a mandate and every downstream analysis and export flags itself for regeneration.
Learn more- Structured extraction checked against a fixed structure before display
- Versioned prompts with provider and model recorded per call
- Automatic staleness flags so no client ever receives an outdated summary
- No silent overwrite — AI suggestions are reviewable, and human edits win
- Provider routing per AI action — the managed service runs on Mistral AI in Europe today
Client-ready delivery
The shortlist your client sees, generated from work you already did.
Presentation is where placement work is won or lost, and it is also where recruiters lose entire afternoons. RayCruit generates the client-facing set — anonymised CV, full CV, candidate description, fit explanation, shortlist booklet — from the structured profile and the evaluation, on your firm's brand, as PDF or DOCX.
Learn more- Anonymised and full CVs from one structured profile
- Candidate descriptions and fit explanations grounded in the matrix
- Shortlist material and client booklets in one export
- PDF and DOCX output with tenant branding, cover pages and file-name prefixes
Commercial & Billing
The placement is not the end of the job.
A hire creates commercial consequences, and in most firms those live somewhere else entirely — a rate in a contract nobody can find, a spreadsheet rebuilt before every invoice. RayCruit holds the framework agreement on the customer, the terms on the mandate, and the billable events on the placement that produced them, so the figures stay attached to the work.
Learn more- Framework agreements per customer, with the terms you actually signed
- Mandate terms that show whether they follow the agreement or depart from it
- Retainer, success fee and expenses as separate components with their own calculation basis
- Submissions, interviews, offers and starts propose the billable event that belongs to them
- A billing queue that tracks what is ready to invoice, invoiced and paid
- Amounts visible only to the roles permitted to see them
Commercial terms
From framework agreementFee components
- RetainerFixed amountCreditable
- Success feeTotal first-year compensationOn placement
- ExpensesReimbursementOn approval
Billable events
- Candidate submittedConfirmed
- Client interview completedConfirmed
- Offer acceptedSuggested
- Candidate startedSuggested
Amounts are shown only to roles permitted to see them.
External access
Two branded doors, each opening onto exactly what its audience should see.
Candidates keep their own details current and upload a CV — as proposals a recruiter accepts field by field, never a silent edit to your pool. Client contacts get invitation-only access under your brand. Both run on your subdomain, and neither can reach the recruiter workspace, the rest of the pipeline or another client.
- Candidate Portal: profile upkeep and CV upload, reviewed before anything changes
- Client Access: invitations to named contacts, not a shared login
- White-label and tenant-branded, with passwordless sign-in by secure link
- Strict isolation between recruiter workspace, candidate view and client view
- Mandates and clients
- Other candidates
- Evaluations and matrices
- Their own profile
- Their own CV
- What they have proposed
Governance
Built for firms, not freelancers.
Confidential searches, shared talent pools and client data in one system only work if access is precise. RayCruit uses RBAC (role-based access control): permission groups decide who may see and edit candidate data, customer information and commercial terms, backed by six purpose-built roles, per-mandate access lists for sensitive searches, enterprise sign-in and a complete audit trail.
Security- Owner, Admin, Recruiter, Sourcer, Reviewer and Read-only roles
- Per-mandate access lists keep a confidential executive search inside its team
- Permission groups control document download rights explicitly
- OIDC single sign-on with user provisioning and tenant-enforced two-factor
- Business activity timelines plus a separate append-only security log
See RayCruit on one of your own mandates.
The most useful demo takes a live or recently completed search: we map the mandate, enrich a candidate set, walk the matrix together and produce the client document you would actually have sent.