Placement Workspace

The candidate × mandate pair is where placement work actually happens.

Candidates live in one list. Mandates live in another. The work — deciding whether this person is right for this search, preparing them, presenting them and handling what the client says back — belongs to the pairing. RayCruit gives that pairing its own workspace.

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Seven dedicated sections on one work object
Recruiter judgement captured as structured input
Interviews and client feedback in the same place as the evaluation
One history, readable from the candidate, the mandate or the pairing

Placement Workspace for one candidate paired with one mandate: match 94 percent, current status, next action, strengths and gaps, client feedback and interview status. — Placement workspace

The problem

The most valuable object in a search is the one most systems refuse to store.

Ask a recruiter why they are putting this candidate forward for this mandate and you get a considered answer. Ask the system and you get a pipeline stage. The reasoning, the interview notes, the client's reaction and the document that was sent are scattered across four tools and one inbox — which is why the answer disappears the moment that recruiter is on holiday.

Evaluation reasoning lives in free text, if it is recorded at all
Interview notes sit in a calendar or a personal document
Client feedback arrives by email and never reaches the candidate record
The document that was actually sent cannot be tied back to the assessment behind it

One workspace with seven sections covering the whole pairing.

Opening a candidate against a mandate opens a complete work surface. Everything relevant to that pairing is present, and everything produced from it stays attached.

Overview

The state of this pairing at a glance: pipeline stage, match result, outstanding actions and what changed since it was last opened.

Evaluation

Structured recruiter assessment — the judgement that complements the computed match, captured as input rather than as a note.

Matrix

The full criterion-by-criterion comparison between mandate requirements and candidate evidence, including gate results and staleness state.

Process

Pipeline progression for this candidate on this mandate, with the next action and who owns it.

Interviews

Scheduled interviews, outcomes and notes recorded against the pairing rather than a personal calendar. Scheduling, rescheduling, completing and cancelling all leave a dated trace, so a move that happened three months ago is still visible.

Feedback

Customer feedback on the submitted candidate captured where the decision was made — and reusable as account intelligence later.

Activity

A complete history of what happened on this pairing, including generated documents and who produced them. The same events also appear under the candidate — grouped by mandate — and under the mandate, grouped by candidate, because they are one record read from three angles rather than three copies that can drift apart.

A candidate through the workspace

The workspace is the unit of daily recruiter work: open it, advance it, close it.

01
Pair the candidate to the mandate
Add them to the pipeline and the workspace is created for that pairing.
02
Run the matrix
Rule-based comparison across dimensions and criteria, with gates evaluated first.
03
Add recruiter intelligence
Record the judgement the data cannot compute — motivation, context, risk, timing.
04
Advance the process
Move through longlist and shortlist, schedule interviews and record outcomes.
05
Deliver and capture feedback
Generate the client documents, submit, then record what the client said back.

How search firms use it

Shortlist defence

A partner reviewing a shortlist before it goes out reads seven consistent workspaces rather than chasing four recruiters for context.

Interview preparation

The matrix highlights where evidence is thin, and those gaps become the questions the interview needs to close.

Post-rejection reuse

A candidate rejected for one mandate carries their evaluation forward, so the next suitable search starts from what is already known.

What changes

Reasoning that survives

The 'why' of every submission stays with the work instead of with the individual.

Fewer tools per decision

Evaluation, interviews, feedback and delivery happen on one surface.

Reviewable quality

A team lead can inspect placement decisions consistently across the whole firm.

See it in motion

The platform, end to end, in two minutes.

How the modules hand over to each other in the real product — customer and mandate, candidate and matrix, the workspace where a pairing is decided, and the material that goes to the client.

2 min

Continue across the platform

Placement work does not stop at one module. These parts of RayCruit connect directly to this one.

See the modules working together.

A demo follows one mandate across every module, which is the only way the connections become obvious.

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